Availity implementation

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In , Availity partnered with Kognitiv to implement Workday Expenses, based on quality of work and established trust from the support in the other areas of Workday. The success of the Expenses implementation led Availity to partner again with Kognitiv on the Financials platform. This kept the momentum of the project going and alleviated having to revisit items.

Automating Manual Processes — The Availity team came to the table with a challenge regarding contractor time accrual already used in time tracking with Workday. Building the monthly accrual entry required Excel manipulation and was prone to data entry error. Experienced Consultants — How are Kognitiv consultants able to think outside the box and be able to look around corners on the impact of design decisions? The consultants not only have years of experience implementing Workday Financials but have many times sat in the chairs of our clients.

With former controllers and accountants among the consultant group at Kognitiv, Availity did not have to explain the concepts of debits and credits. Kognitiv consultants understand the pain and frustration of using outdated systems, which may not provide the detail of data needed in one place, and quite often require hours of Excel manipulation. A less-than-optimal data structure can result in adding days to the monthly close effort for companies. Reporting first approach — If reporting is the ultimate deliverable of a Financial ERP, why not start architecture there?

ERP implementations seem to have one thing in common regardless of which system is being implemented: report development is saved for last, and often falls victim to scope creep of other core implementation efforts, or of budget and personnel pressures. Once you have gone live and discovered a data point is missing from the FDM design, it is very difficult and cumbersome to add it in especially to historical data.

In the case of Availity, Kognitiv took the opposite approach: talk about reporting needs first, and use those needs to drive key FDM decisions early in the architecture, and to accelerate data conversion efforts. It can be a very manual process, even when the Chart of Accounts structure is unchanged. Imagine being able to generate, remap, and then regenerate data conversion in detail for multiple years in a matter of minutes!

Kognitiv has automation that accelerates legacy data translation and loading into Workday. For the Availity project, the addition of a worktag to ledger history was discovered as a late requirement, after much data conversion had already been done. Account Posting Rule Automation — During any Workday implementation there are several updates to the account posting rules which must be reloaded into another tenant for the next round of testing.

With automation, Kognitiv was able to manipulate the account posting rules and move from tenant to tenant swiftly with ease and, most importantly, accuracy.

It can be a very manual process, even when the Chart of Accounts structure is unchanged. Imagine being able to generate, remap, and then regenerate data conversion in detail for multiple years in a matter of minutes! Kognitiv has automation that accelerates legacy data translation and loading into Workday. For the Availity project, the addition of a worktag to ledger history was discovered as a late requirement, after much data conversion had already been done.

Account Posting Rule Automation — During any Workday implementation there are several updates to the account posting rules which must be reloaded into another tenant for the next round of testing. With automation, Kognitiv was able to manipulate the account posting rules and move from tenant to tenant swiftly with ease and, most importantly, accuracy.

These changes would be very tedious to accomplish in the user interface with manual data entry. Choosing to partner with Kognitiv again to implement Workday Financials was a success. Not only is financial data flowing to the general ledger, but Availity is satisfying reporting requirements beyond a basic income statement and balance sheet, right out of the gate. The configuration decisions assisted by experienced Kognitiv consultants allows Availity to utilize Workday to the fullest potential and render the most return on their investment.

Home Availity. Availity Financial Implementation. Introduction Brady Munn and Melissa Doot. Implemented expenses in Financials Implementation:. Legacy ERP only allowed approximately 20 users to log in at a time. Had to address existing chart of accounts in Workday as previously configured for payroll and expenses.

Procurement was implemented several months before full Financials, using old chart of accounts, due to current procurement system subscription expiring before go-live date. Key Takeaways.

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